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16 May 2011

TICKTON AND ROUTH PARISH COUNCIL

 

Minutes of the Annual Meeting of Tickton and Routh Parish Council held in Tickton Village Hall, on Monday 16 May 2011

Present:                      Councillors Caley, Morris, Oliver, Sinkler, A Walker, N Walker

                                   

In Attendance:            Mrs Lloyd – Clerk (minute taker)

                                    PC Turrell for agenda item 8

Public:            There were three members of the public present

 

Cllr Sinkler took the Chair as Vice-Chairman of the previous council

 

10     ELECTION OF OFFICERS

 

Cllr Morris was nominated and seconded as Chairman and Cllr Sinkler was nominated and seconded as Vice-Chairman.  No other nominations were received.

 

Resolved – Cllr Morris is elected Chairman and Cllr Sinkler is elected Vice-Chairman

 

Cllr Morris took the Chair for the remainder of the meeting

 

11   DELIVERY OF ACCEPTANCE OF OFFICE

 

Declarations of acceptance of office, and register of member’s interests were received from each Councillor.

 

12     MINUTES

 

No amendments were required

Resolved – The minutes of the Parish Council Meeting of 18 April 2011 are signed as a true and correct record.

 

13     DECLARATIONS OF INTEREST

 

Councillor Caley declared a prejudicial interest in agenda item 9a (minute 16 refers) as the applicant for planning permission. Councillor Oliver declared a prejudicial interest in agenda item 10b (minute 17 refers) as a member of the Village Hall Committee.  Councillor Morris declared a prejudicial interest in agenda item 10b (minute 17 refers) as Chairman of the Village Hall Committee.

 

PUBLIC FORUM

 

A member of the public raised concerns about the car that had been abandoned in Green Lane, and requested information on when it would be removed.

 

14     MATTERS ARISING

Red and Green Cottages, Weel Road

The enforcement officer had checked the cottages to ensure they were still secure, and had found the only potential area of entry was the shed which he had since nailed up.  Although enforcement could take no further action the property had been referred to the Private Sector Renewal team who try to get empty properties back into use.

 

15     COMMUNITY SAFETY

 

Crime Figures

The report on crime figures for March and recent events in the village were discussed and noted.

 

16     PLANNING

 

ERYC Planning Decision

 

Application approved

 

 ERYC Planning Application

 

Resolved – Recommend that application is refused based on following and request that if the planning officer is recommending a different decision it should be referred to the appropriate Committee/sub- committee.

 

17     FINANCE

 

Financial Statement

The financial statement for the year to end of April was presented to the Parish Council.

Payments

 

Resolved – To pay £12.00 for rent

 

Resolved – To pay £26.60 for salary

 

Resolved – To pay £14.40 recharge for plaque

 

Resolved – To pay £40.00 internal audit fee

 

Resolved – To pay £1,973.47 insurance premium

 

Resolved – To pay £822.00 for self closing gate

 

Resolved – To pay £1,008.00 for repairs to safety surface

 

 

Resolved – To pay £43.34 for stationery

 

Resolved – To pay £22.61 for temporary fencing

 

Bank Mandate

The clerk asked for additional signatories to the Bank Account

 

Resolved – Cllr Morris and Cllr N Walker are added to the authorised signatory list.  Cllr Norton and Mrs Lloyd are removed from the list.

 

Amendment to Budget

An error had been made to the base budget in recording the allocation for play equipment for Weel as £300

 

Resolved – £3000 is allocated for Weel Play equipment

 

18   CO-OPTION PROCESS

 

Five additional councillors are required by co-option.

 

Resolved – Adverts are to be placed on the notice boards and a flyer distributed with Tickton Diary.  The co-option process will be launched at the Annual Parish Meeting with applicants attending the next Parish Council meeting

 

19   ANNUAL PARISH MEETING AND BEVERLEY LAT STREET SURGERY

 

Beverley LAT will attend the Annual Parish Meeting to promote their street surgery

20   STANDING ORDERS AND FINANCIAL REGULATIONS

 

An updated version of standing orders and financial regulations had been distributed to all councillors.

 

Resolved – The updated version of standing orders and financial regulations were approved.  All councillors are to receive a copy of these documents

 

21   GL CULLINGTON FIELD

 

ERYC had requested that a meeting take place with the Parish Council to discuss handover.  There was a discussion on the condition of the trim-track.

 

Resolved – A report on future options for the trim-track is requested

 

22   MOTIONS PROPOSED BY COUNCILLORS

 

The motion was deferred until Cllr Oliver has completed additional research on the collision of two aircraft over Tickton

 

23   SCHEDULE OF MEETINGS

 

Consideration was given to the dates of future meetings.

 

Resolved – The following dates are approved:

 

There being no further business the meeting closed at 9.15pm.The next meeting was scheduled for 20 June 2011.