16 May 2011
TICKTON AND ROUTH PARISH COUNCIL
Minutes of the Annual Meeting of Tickton and Routh Parish Council held in Tickton Village Hall, on Monday 16 May 2011
Present: Councillors Caley, Morris, Oliver, Sinkler, A Walker, N Walker
In Attendance: Mrs Lloyd – Clerk (minute taker)
PC Turrell for agenda item 8
Public: There were three members of the public present
Cllr Sinkler took the Chair as Vice-Chairman of the previous council
10 ELECTION OF OFFICERS
Cllr Morris was nominated and seconded as Chairman and Cllr Sinkler was nominated and seconded as Vice-Chairman. No other nominations were received.
Resolved – Cllr Morris is elected Chairman and Cllr Sinkler is elected Vice-Chairman
Cllr Morris took the Chair for the remainder of the meeting
11 DELIVERY OF ACCEPTANCE OF OFFICE
Declarations of acceptance of office, and register of member’s interests were received from each Councillor.
12 MINUTES
No amendments were required
Resolved – The minutes of the Parish Council Meeting of 18 April 2011 are signed as a true and correct record.
13 DECLARATIONS OF INTEREST
Councillor Caley declared a prejudicial interest in agenda item 9a (minute 16 refers) as the applicant for planning permission. Councillor Oliver declared a prejudicial interest in agenda item 10b (minute 17 refers) as a member of the Village Hall Committee. Councillor Morris declared a prejudicial interest in agenda item 10b (minute 17 refers) as Chairman of the Village Hall Committee.
PUBLIC FORUM
A member of the public raised concerns about the car that had been abandoned in Green Lane, and requested information on when it would be removed.
14 MATTERS ARISING
Red and Green Cottages, Weel Road
The enforcement officer had checked the cottages to ensure they were still secure, and had found the only potential area of entry was the shed which he had since nailed up. Although enforcement could take no further action the property had been referred to the Private Sector Renewal team who try to get empty properties back into use.
15 COMMUNITY SAFETY
Crime Figures
The report on crime figures for March and recent events in the village were discussed and noted.
16 PLANNING
ERYC Planning Decision
- TH Caley and Sons – Erection of General Purpose Agricultural Building at Church Farm, Meaux Lane, Routh.
Application approved
ERYC Planning Application
- Mr & Mrs Dixon, Storkhill Farm, Hull Bridge Road – Erection of 2 no. Holiday lodges, construction of pond and alterations to access road/A1035
Resolved – Recommend that application is refused based on following and request that if the planning officer is recommending a different decision it should be referred to the appropriate Committee/sub- committee.
- The development is outside the development limits of both Tickton and Beverley and is on land identified as open countryside.
- ERYC Planning Committee has previously consistently refused applications on the north side of Hull Bridge Road on the grounds of it being open countryside
- ERYC should not alter their stance for this application as it could then set a precedent.
- Plans appear to show a pedestrian refuge in the centre of the road but as this is a route for wide loads a traffic island could prove to be hazardous.
- The size and design of the buildings do not fit in with the surrounding area and are overbearing.
17 FINANCE
Financial Statement
The financial statement for the year to end of April was presented to the Parish Council.
Payments
- Tickton Village Hall
Resolved – To pay £12.00 for rent
- Mr Little
Resolved – To pay £26.60 for salary
- Mr Norton
Resolved – To pay £14.40 recharge for plaque
- Mr Wright
Resolved – To pay £40.00 internal audit fee
- AON Ltd
Resolved – To pay £1,973.47 insurance premium
- Easy-gate
Resolved – To pay £822.00 for self closing gate
- Groundwork and Leisure Services
Resolved – To pay £1,008.00 for repairs to safety surface
- ERYC – Supplies
Resolved – To pay £43.34 for stationery
- Addplant
Resolved – To pay £22.61 for temporary fencing
Bank Mandate
The clerk asked for additional signatories to the Bank Account
Resolved – Cllr Morris and Cllr N Walker are added to the authorised signatory list. Cllr Norton and Mrs Lloyd are removed from the list.
Amendment to Budget
An error had been made to the base budget in recording the allocation for play equipment for Weel as £300
Resolved – £3000 is allocated for Weel Play equipment
18 CO-OPTION PROCESS
Five additional councillors are required by co-option.
Resolved – Adverts are to be placed on the notice boards and a flyer distributed with Tickton Diary. The co-option process will be launched at the Annual Parish Meeting with applicants attending the next Parish Council meeting
19 ANNUAL PARISH MEETING AND BEVERLEY LAT STREET SURGERY
Beverley LAT will attend the Annual Parish Meeting to promote their street surgery
20 STANDING ORDERS AND FINANCIAL REGULATIONS
An updated version of standing orders and financial regulations had been distributed to all councillors.
Resolved – The updated version of standing orders and financial regulations were approved. All councillors are to receive a copy of these documents
21 GL CULLINGTON FIELD
ERYC had requested that a meeting take place with the Parish Council to discuss handover. There was a discussion on the condition of the trim-track.
Resolved – A report on future options for the trim-track is requested
22 MOTIONS PROPOSED BY COUNCILLORS
The motion was deferred until Cllr Oliver has completed additional research on the collision of two aircraft over Tickton
23 SCHEDULE OF MEETINGS
Consideration was given to the dates of future meetings.
Resolved – The following dates are approved:
- Monday 16 May 2011 (Annual Meeting)
- Monday 20 June 2011
- Monday 18 July 2011
- Monday 19 September 2011
- Monday 17 October 2011
- Monday 21 November 2011
- Monday 12 December 2011
- Monday 16 January 2012
- Monday 20 February 2012
- Monday 19 March 2012
There being no further business the meeting closed at 9.15pm.The next meeting was scheduled for 20 June 2011.