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18 January 2016

Minutes of the Ordinary Meeting of Tickton and Routh Parish Council held in Tickton Village Hall, on Monday 18 January 2016

 Present:                    

Councillor Sinkler (in the Chair)

Councillors Caley; Greenwood; Lenton; Morris; Oliver; Prescott; A Walker; N Walker; Webster; Wells

Absent:                     

No-one 

In Attendance:         

Ward Councillor Pollard for agenda items 1 to 6 (minutes 93 to 96 refers) 

Minute Taker:                       

Mrs C Lloyd 

Public:                      

There were no members of the public present

PUBLIC FORUM

No members of the public were in attendance

 

93     DECLARATION OF INTEREST

 Councillor Oliver declared a pecuniary interest in agenda item 9b (minute 99b refers) as an employee of the Village.  Councillor Morris declared a non-pecuniary interest in agenda items 9b (minute 99b refers) as Chairman of the Village Hall Committee.  Councillor Sinkler declared a pecuniary interest in agenda item 8bii (minute 98bii refers) as the applicant

94     MINUTES

 Resolved:  The minutes of the meeting of 14 December 2015 are signed as a true and correct record.

  

95     CLERKS REPORT

Recreation Ground Trust

The issue about the best arrangement for the management of the Recreation Ground is currently with the legal department of ERNLCCA but this need not effect consideration of the request by Tickton pre-school to site a community garden on the field, which will now be considered after the February meeting.

Parish Transport Needs Assessment and Parish Transport Champions

Tickton Diary have confirmed that we can enclose the survey in the next edition. Dates for councillors will be confirmed after liaison with East Riding of Yorkshire Council regarding availability of survey.

Flood Risk Management Update

Local Flood Risk Management Strategy has now been adopted and is available at www.eastriding.gov.uk/flooding  Items for the agenda of the next flood liaison group have been requested by 27 May 2016 According to The Environment Agency the issue regarding reporting of the level for Holderness Drain is now resolved, but this is not reflected on the website.

Current Planning Enforcement Issues

The only current issue is in respect of 87 Main Street where the homeowner has been informed that because the property is within the conservation area planning permission is required

Current Public Consultations and Surveys

No new consultations but two from last month are still open for comments

All residents can go to http://www2.eastriding.gov.uk/say/have-your-say-homepage/find-a-consultation to take part in this consultations or for further information

This can be accessed by going on the Gov.UK site and typing in consultations and the title.  ERYC have also issue an East Riding Local Plan Additional Schedule of Modification for which comments can be sent by 29 February on www.east.riding.gov.uk/localplan

Invitations to Participate

Invitations have been received to invite the parish to participate in HM Queen 90th Birthday beacons; for PC representative to attend the Community Partnership Meeting, for nominations to attend the Buckingham Palace Garden Party on 19 May and for all to complete an application for Windfarm funding by 31 March 2016.

Chairman’s Award

Approval was given by parents of Junior Groundforce for them to be nominated for a Chairman’s Award and a nomination form has now been submitted.

Tickton Defibrillator Campaign

The campaign has now got a constitution and a bank account.  Cllr Greenwood is the Chairman of the group. The whole village has been leafleted about the campaign. Fundraising events have been arranged beginning with a ‘hearty raffle’ to be drawn at a ‘hearty quiz night’ which will be held in Tickton Village Hall on 12 February 2016.  Tickets are available from Tickton Convenience Store at £10 per person to include a pie and pea supper.

  

96     ITEMS FOR DISCUSSION WITH WARD COUNCILLOR 

Councillor Pollard was asked feedback at a future meeting the view of East Riding of Yorkshire Council on the fact that the Environment Agency were no longer taking responsibility for clearing ditches that fed into drain network around the parish.  Concern was raised that this was a real flood risk for the future if this policy continued.

A variety of issues around Carr Lane were raised with Ward Councillor Pollard.  One was regarding the state of the verges that had been eroded by tyre tracks.  It was believed that these had been created by the refuse lorry but this had in fact been investigated and that was not the case although refuse department were still reviewing whether any damage had been done by the smaller vehicle that emptied the bin at the picnic area.  Queries were raised about whether this bin was actually in the most appropriate position.  A large pothole on Carr Lane had been reported to Streetscene but no action had yet been taken.  Issues regarding the car parking arrangements for the stables would be taken back to enforcement by Councillor Pollard

 

97     COMMUNITY SAFETY

The police report and a verbal report from Neighbourhood Watch was discussed.  The invitation from Inspector Coulthard for a parish representative to attend the next Community Partnership Meeting was discussed.  It was agreed that Councillor T Walker would continue to attend these meetings but if he was unable to attend the next one then Cllr Prescott would attend in his place.

 

98     PLANNING

Planning Decisions

15/02732 – Erection of single storey extension following demolition of conservatory and installation of two dormer windows at 49A Main Street Tickton East Riding of Yorkshire HU17 9RZ for Mr Steven Turner

Permission is granted

15/02990 – Erection of two storey extension, single storey extension, canopy to front entrance and detached garage following demolition of single storey extensions to sides and front at Weelgate House  Carr Lane Weel East Riding Of Yorkshire HU17 0SQ for Mr & Mrs Burgess

Permission is granted

15/02299 – Retention of large garden shed at Corporation Farm Cottage Weel Road Tickton HU17 9RY for Mr Edward Cook

Permission is granted

 

Planning Applications 

15/03949 – Construction of 2 Dormer Windows to side and installation of rooflight and construction of Juliet balcony to rear following raising of roof height to create extra living space and removal of existing dormer windows and rooflights to rear at Cherry Tree Barn Main Street Tickton HU17 9RZ for Mrs Dana Butler – Full Planning Permission

Resolved- No comment is made

Cllr Sinkler left the table and Cllr Morris took over the Chair

16/00030 – Erection of  general purpose agricultural building following partial demolition of existing at Manor House Farm Meaux Lane Routh East Riding of Yorkshire HU17 9SR for H N Sinkler And Son – Full Planning Permission

Resolved- No comment is made

Cllr Sinkler returned to the table and resumed as Chairman

99     FINANCE

Financial Commentary

The financial report to the end of December was presented. A forecast of this year’s outturn expenditure was also available

Resolved: The financial position and quarterly bank reconciliation are noted.  Approval is given to correct the inaccuracy in the web support budget by moving the sum of £30 from contingency. The payment error from the previous month is noted.  The report on pension entitlement is noted  

 

Payments

Tickton Village Hall

Resolved: To pay £22.50 room hire

Mr Brice

Resolved: To pay £56.00 salary

Getextra

Resolved: To pay £102 for web hosting and domain name

Play Inspection Company

Resolved: To pay £234.00 Annual Inspection Fee

 

100 THE COUNCIL AS AN EMPLOYER

Discussions took place as to what steps the Parish Council should take to both ensure and assure that  it complied with all employment legislation and expected good practice.  Consideration was given as to whether the Council should create a Personnel Committee.  A proposal on how to take this forward was made by Cllr Oliver.  A recorded vote on this proposal was requested by Cllr Wells.

Resolved:  As a first stage, Councillor Prescott will arrange for legal review of current employment policies and other appropriate documentation. All comments and suggestions on this documentation including the flagging up of all omissions will be reported back at a future meeting.

101 TICKTON SPORTS WORKING GROUP 

A final report by Tickton Sports Working Group was distributed to all members of the Parish Council in response to the task set them as reflected in the terms of reference of the Group.  To allow each councillor time to consider the findings and any recommendations the report would be formally be considered at the next ordinary meeting.

 

102 ANNUAL INSPECTION REPORTS

The annual inspection reports for the playgrounds and the schedule of requirements were discussed. All risks identified were either very low or low rated.  The replacement of the nursery swings in February/March would reduce the number of risks.  Consideration would be given as to whether any replacements would be beneficial at this time when the base budget is set.  The clerk agreed to approach manufacturers for explanation of some of the comments which seemed to be about manufacturing issues.

Resolved: The contents of the annual inspection reports are noted

   

PRIVATE SESSION

103 GROUNDS MAINTENANCE CONTRACT QUOTATIONS

 

 

There being no further business the meeting closed at 9.35pm. The next ordinary meeting of the Parish Council is scheduled for 8 February 2016 at 7.30pm