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20 June 2011

TICKTON AND ROUTH PARISH COUNCIL

 

Minutes of the Annual Meeting of Tickton and Routh Parish Council held in Tickton Village Hall, on Monday 20June 2011

Present:                      Councillor Morris (in the Chair)

                                    Councillors Caley, Oliver, Sinkler, A Walker, N Walker

                                   

In Attendance:            Ward Councillor Pollard (for agenda items 1- 10 – minutes 24 – 32 refer)

Ward Councillor Birmingham (for agenda items 1- 10 – minutes 24 – 32 refer)

                                    Mrs Lloyd – Clerk (minute taker)

                                    Mr Harbidge, Hardy, Webster, and Wells – agenda item 1 – 3, – minute 24 and 25 refer plus see resolution agenda item 4 – minute 26 refers)

                                   

Public:            There were two members of the public present

 

 

24     DECLARATIONS OF INTEREST

 

Councillor Oliver declared a prejudicial interest in agenda item 11b, 14 and 15 (minutes 33, 36 and 37 refer) as a member of the Village Hall Committee; Councillor Morris declared a prejudicial interest in agenda item 11b, 14 and 15 (minutes 33, 36 and 37 refer) as Chairman of the Village Hall Committee.

 

25     CO-OPTION

 

Four applicants for co-option attended the meeting, one sent her apologies.  One other person who registered an interest had not been in contact.

 

Resolved – Mrs Dobson, Mr Harbidge, Mr Hardy, Mr Webster, and Mr Wells are co-opted as parish councillors.  Those present are invited to complete their declaration of acceptance of office and join the meeting

 

26     DELIVERY OF ACCEPTANCE OF OFFICE

 

Mr Harbidge, Mr Hardy, Mr Webster and Mr Wells completed their declarations of acceptance of office.

 

27     PUBLIC FORUM

 

One member of the public spoke about possible siting of a mobile fish and chip van outside the Village Hall.  Another member of the public was granted permission to speak to agenda item 10.

28     MINUTES

 

No amendments were required.

 

Resolved – The minutes of the Parish Council Meeting of 18 April 2011 are signed as a true and correct record

 

29     MATTERS ARISING

 

Beverley LAT Street Surgery

An update on the event was circulated to all Councillors.

 

30     ITEMS FOR DISCUSSION WITH WARD COUNCILLOR

 

The Ward Councillor updated the Council on an enforcement issue at Routh and was asked to enquire about the marking out of the road at the bus stop near the Play Park on Main Street Tickton, and was informed of an incident of flytipping at Meaux Road.

 

31     COMMUNITY SAFETY

 

Crime Figures

The report on crime figures for May was noted.

 

It was confirmed that the abandoned car on Green Lane had now been removed.

 

32     PLANNING APPLICATION

 

 

Resolved – The application is refused for the reason that  having considered the application and listened to the applicant the Parish Council believe that there is insufficient validation for removing this clause and that the original planning permission for eleven month holiday accommodation should continue to apply.  An amendment to allow the phase 1 chalets to be occupied at any time of the year as holiday accommodation is not deemed to be justifiable. 

 

(One member of the public left at this point)

 

33     FINANCE

 

Financial Statement

The financial statement for the year to the end of May was presented to the Parish Council

 

Payments

 

Resolved – To pay £26.40 for rent

 

Resolved – To pay £39.78 for salary and £7.99 re-imbursement for materials

 

Item Withdrawn

 

Resolved – To pay £897.60 for salary and £42.64 re-imbursement for photocopying

 

Resolved – To pay £252.20 for PAYE

 

Resolved – To pay £95.00 for renewal of subscriptions

 

Web Site

Four options to progress the development of a village website were considered

 

Resolved – Getextra is the preferred option of those given.  Councillor Wells is to work with the clerk to progress the development of the website to be named Tickton and Routh.

 

Bench for GL Cullington Field

Three alternative suppliers for a new bench for the GL Cullington Field were considered.

 

Resolved – The Marmax Traditional Three Seat Bench is to be ordered in brown

 

34     GL CULLINGTON FIELD

 

The Parish Council considered a request from East Riding that responsibility for maintenance and insurance for the Play Pathfinder Equipment on the GL Cullington Field should now be handed over.  East Riding confirmed that they would address the outstanding issues, namely the strip between the end of the multi – use games area and the car park would be top soiled and seeded; bolts on the gyrospiral would be filed smooth; a cap on the interior of the supernova would be replaced; a cap on the back end of the ball court would be replaced and the basket swing would be re-hung with minimum ground clearance of 400mm

Additionally they will re-site the gyrospiral next winter at their expense subject to an appropriate location being found.

 

Resolved – The handover will take place as soon as the insurance cover can be put in place.  One additional item is to be added to the list, namely the strip at the opposite end of the multi-use games area should also be top soiled and seeded to eliminate the large drop off immediately after the edge of the court

 

35     GL CULLINGTON FIELD

 

Councillors considered the condition of the four areas of the activity trail/trim-track on the GL Cullington Field.

 

Resolved – The wooden posts to the side of the tennis court are to be removed.  A resolution on the other items is deferred until the next meeting in order to calculate fully the costs involved in renovating the equipment and providing a protective surface. 

 

(Cllr Morris and Cllr Oliver left the meeting at this stage.  Cllr Sinkler took over as Chairman)

 

36     REQUEST FROM VILLAGE HALL COMMITTEE

 

The Parish Council considered a request from the Village Hall  Committee that Tickton AFC are informed that the playing field will not be available for any matches or training on Saturday 24 September, 2011, until after 1.30 pm due to a event taking place in the village Hall that day.  They also requested use of the GL Cullington Car Park for overflow parking.

 

Resolved – Both requests from the Village Hall Committee are approved

 

37     MOBILE FISH AND CHIP VAN

 

The Parish Council considered a letter asking for approval to the siting of a mobile fish and chip van outside the Village Hall.  The Village Hall Committee had also received a similar letter.  A discussion with East Riding had established that no licence request had yet been received by them, and if in future they did receive a request the Parish Council would not be a statutory consultee.

 

Resolved – The Parish Council do not believe that it is appropriate for a mobile fish and chip van to be situated on the public highway outside the Village Hall due to the adverse effect on road safety and traffic congestion

 

(One member of the public left at this point)

 

(Cllr Oliver and Cllr Morris returned at his point and Cllr Morris resumed his role as Chairman)

 

38     ERYC OPEN SPACE REVIEW 2010 & PLAYING PITCH STRATEGY 2009

 

These documents and the accompanying Parish Audit and Supply reports had been circulated for consultation by East Riding.

 

Resolved – A letter is to be sent pointing out the inaccuracies in the audit data re the current situation in Tickton and Routh Parish

 

39     MOTIONS PROPOSED BY COUNCILLORS

 

Cllr Morris proposed the following motion:-

That on a recurrent basis the PC employs contractors to cultivate the planters with the handy-persons being responsible for the day-to-day maintenance and watering.

 

Resolved – The motion is carried

 

Cllr Oliver proposed the following motion:-

That the PC considers removing all plants from the area behind the seat situated on Weel Road Tickton and replant with a tree (possibly cherry for spring interest to compliment the bulbs) and some low growing easy maintenance shrubs. That this work be carried out by the parish handymen or contractors.

 

Resolved – The motion is deferred until after the handymen have cut back the existing foliage               

 

There being no further business the meeting closed at 10.00 pm. The next meeting was scheduled for 18 July 2011.