20 May 2013
Minutes of the Annual Meeting of Tickton and Routh Parish Council held in Tickton Village Hall, on Monday 20 May 2013
Present: Councillor Morris (in the Chair for item 1)
Councillor Sinkler (in Chair for item 2 onwards)
Councillors Caley, Harbidge, Hardy, Oliver, A Walker, N Walker, Wells
Apologies: Councillors Dobson, Webster
In Attendance: Mrs Lloyd – Clerk (minute taker)
Public: There was 1 member of the public present for agenda items 1 to 6 only (minute 13 to 16 refer).
13 ELECTION OF OFFICERS AND ACCEPTANCE OF OFFICE
Councillor Morris declared that he was resigning as Chairman of the Parish Council. The Councillors thanked the current Chairman for his effort and contribution over the last 2 years. The Parish Council discussed nominations for Chairman and Vice Chairman of the Parish Council for the next 12 months.
Resolved – Councillor Sinkler is elected as Chairman and Councillor Morris is elected as Vice Chairman. Both declare their acceptance of office.
14 DECLARATION OF INTEREST
Councillor Morris declared a non-pecuniary interest in agenda item 10 (minute 20 refers) as Chairman of the Village Hall Management Committee; Councillor Oliver declared a non-pecuniary interest in agenda item 10 (minute 20 refers) as a member of the Village Hall Management Committee; Councillor Caley declared a non pecuniary interest in agenda item 10 (minute 20 refers) as a member of All Saints Church, Routh. Councillor Sinkler declared a non pecuniary interest in agenda item 10 (minute 20 refers) as a member of All Saints Church, Routh.
PUBLIC FORUM
A member of the Tickton Pre-School discussed the planters on the play area and outlined their plans to replace them subject to Parish Council approval.
15 MINUTES
Resolved –The minutes of 15 April 2013 are signed as a true and correct record.
16 MATTERS ARISING
Verges in Grange Crescent
East Riding of Yorkshire Council would now be contacted as no adverse comments had been received from residents of Grange Crescent.
Land at Routh
After contacting the solicitor for the Goodlass Family on numerous occasions he finally rang back to say that some of the owners had refused to sell the land to the Parish Council. This effectively meant the end of the scheme for residents of Routh to use this land as the solicitor had previously indicated that a lease was not an option neither was it acceptable for residents to make use of it while it remained in its current ownership as the landowners did not have insurance for this purpose.
Tickton Playing Field Fence
The resident who had attached their fence to the Parish Council fence had been in touch and agreed to detach it as soon as she could get her builder to address the problems with her fence.
Regarding the replacement of an area of fencing following a request from a resident the work would be completed by the handyman.
Annual Parish Meeting
The Annual Parish Meeting had been very well attended by residents and local groups. Issues raised by residents included litter and dog fouling
Routh Wind Farm Community Benefit Fund
The first draft of the constitution had been discussed at the first meeting of the administrative body. A revised constitution had been circulated to Parish councillors for comments. These comments would form part of the discussion at the second meeting of the administrative body.
Weel Play Equipment
A number of departments from East Riding had been in touch regarding the siting of play equipment on Weel Common following a complaint from at least one resident. This included planning enforcement. After going through where we were in this scheme and what the project plan was planning enforcement agreed that there was currently no case to answer to.
A visit had been made to the site by Martin Bell from the Humber Playing Fields Association who recommended that the equipment should be fenced because of the drain.
Memorial to Airmen
Parish councillors were asked to consider the contents and position of the plaque and send their suggestions to Councillor T Walker before the next meeting. A stonemason had offered to produce the plaque at no cost in return for an acknowledgement of his contribution.
17 ITEMS FOR DISCUSSION WITH WARD COUNCILLOR
The Ward Councillor has sent her apologies as she was unable to attend. Several streetscene issues were raised by Councillors which the clerk would deal with in the absence of the Ward Councillor.
18 COMMUNITY SAFETY
The information received from the Police and Neighbourhood Watch was noted.
PCSO Freer has said she will attend the next meeting.
19 PLANNING
Red and Green Cottages
This item was deferred as the officer from East Riding of Yorkshire Planning Department was unable to attend.
Parish Council Liaison Meeting
East Riding of Yorkshire Council had organised a liaison meeting between the Planning Department and Parish Councils. Parish Councils were urged to attend as it was felt that their right to refer a planning application to a Committee Hearing in could be under threat.
Resolved – Councillor N Walker and the clerk are to attend the meeting and if the issue of referring an application is mentioned to make it clear that this Parish Council oppose that view.
Planning Decisions
11/00571 – Erection of replacement dwelling following demolition of existing agricultural building and retention of the existing dwelling as ancillary storage at Cottage Farm Main Road Routh
This appeal to the Planning Directorate is refused.
13/00537 – Erection of single storey extension to side, porch to front and associated internal alterations at Fir Trees Kindergarten Unit 5 Fir Trees Industrial Estate Hull Bridge Road Tickton
This application is granted permission
13/01143/TCA – Fell one Silver Birch due to size, close proximity and excess shading to rear garden and property at 68A Main Street Tickton
There are no objections to this application.
Planning Applications
13/01287/TCA – Remove one Holly tree along western boundary wall adjacent to Church Cottage at St Pauls Church Main Street for Rev Jeremy Fletcher
Resolved – No observations are made on this Section 211 notice
20 FINANCE
Payments
Tickton Village Hall
Resolved – To pay £14.40 room hire
Mr Little
Resolved – To pay £32.00 salary
Mr Brice
Resolved – To pay £121.60 salary and £201.77 maintenance re-imbursement
Broker Network Ltd
Resolved – To pay £1183.76 insurance premium
Mr PT Wright
Resolved – To pay £50.00 internal audit fee
All Saints Church Routh
Resolved – To pay £300.00 grant for maintenance of church grounds
Church in Tickton
Resolved – To pay £300.00 grant for maintenance of church grounds
Tickton Village Hall
Resolved – To pay £1000.00 grant for maintenance of security cameras
Yorkshire and Humber Regional Training Partnership
Resolved – To pay £30.00 training fee
Payments Made Under Delegated Authority from last meeting
HPFA
Resolved – A payment of £20 is noted
Annual Return and Supporting Documentation
The content of the internal auditors report and the report on the annual governance statement were noted.
Resolved – The content of the accounting statements and the annual governance report is approved, and can be signed by the Chairman.
21 STANDING ORDERS AND FINANCIAL REGULATIONS
The annual review of standing orders and financial regulations highlighted that no amendments were required at this time
Resolved – The existing standing orders and financial regulations are approved until the end of the financial year unless external circumstances required earlier amendment.
22 ALLOTMENTS
A new tenant had been identified from the waiting list.
Resolved – As there was work to be done on the allotment and tenancy would only begin on 1 June 2013 a charge of £10 will be made for the new tenant for this year only
23 PLANTERS IN PLAY AREA
The Committee of Tickton Pre-School had requested permission to replace the 3 planters they own on Tickton Play Park with two new planters and a bench which they would purchase from a grant of £600 they had received.
Resolved – Permission is given to site their assets on the existing site in Tickton Play Park, but care should be taken to ensure all three items are the same colour. Tickton Pre-School are responsible for the appropriate disposal of the existing planters and the maintenance and insurance of the replacements
24 LITTER PICKING
Streetscene Services had suggested that the Community Payback Service should be used to pick litter on Meaux Lane and Weel Road
Resolved – This issue will be revisited after the weeding of these sites is complete.
25 FOREWIND
The final pre-application consultation was now underway which provided a final opportunity for stakeholders to review and comment on the proposals and draft Environmental statement for Dogger Bank Creyke Beck.
Resolved – A response is to be sent to Forewind to remind them that after the last consultation they agreed to review the access routes to sites through Tickton and Weel and come back to the parish Council with alternative access routes as those on the original plan were inappropriate. This has not happened.
26 MOTION PROPOSED BY A COUNCILLOR
Councillor N Walker proposed the following motion following on from her attendance at the East Yorkshire Parish Council Network
‘That the Parish Council should consider signing a letter of support for East Riding of Yorkshire Council in their decision to talk urgently to the Government Minister Eric Pickles regarding the proliferation of wind turbines in East Yorkshire’
Resolved – The motion is approved and the letter of support is to be sent
There being no further business the meeting closed at 9.15 pm. The next ordinary meeting was scheduled for 17 June 2013.