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21 July 2014

Minutes of the Ordinary Meeting of Tickton and Routh Parish Council held in Tickton Village Hall, on Monday 21 July 2014

Present:                   

Councillor Sinkler (in the Chair)

Councillors Caley, Hardy, Morris, Oliver, A Walker, Webster, Wells                     

Apologies:              

Councillors Dobson, Lenton, N Walker 

Absent:                    

No-one 

In Attendance:       

Ward Councillor Pollard to agenda item 1-6 only (minute 38 – 41 refers)

Mrs Lloyd – Clerk (minute taker) 

Public:                      

There were no members of the public present.

 

 38  DECLARATION OF INTEREST

Councillor Morris declared a non-pecuniary interest in agenda 9b (minutes 43b refers) as a member of the Village Hall Management Committee; Councillor Oliver declared a non-pecuniary interest in agenda 8b (minutes 43b refers) as a member of the Village Hall Management Committee  

 

 39  MINUTES

 Resolved – The minutes of 16 June 2014 are signed as a true and correct record.

  

PUBLIC FORUM

No members of the public were present

 

40  CLERKS REPORT

The clerk updated the council on the following item:

 Streetscene Walkabout

The schedule had now been received with additional comments from the area engineer regarding items referred to him from the walkabout.  No comments had been received yet regarding items referred to highway and planning enforcement but these items would be followed up.

 High Farm

East Riding of Yorkshire Council confirmed that the section 62 agreement was about to be passed to their legal department to be signed off and that work would be scheduled in when appropriate to minimise disruption to users of the A1035.

Wooden Bridge at End of Carr Lane

This had now been replaced and East Riding of Yorkshire Council have been thanked for a job well done.

 Replacement Playground Equipment

Playground Equipment and Safety Surfaces had been installed.  The problem with the kerbing had been resolved with the sub- contractor redoing them.  This delayed the project slightly. The site would be finished and ready for use on Tuesday 22 July 2014.

 Tickton Lay By

East Riding of Yorkshire Council had allocated some money to deal with the potholes.  A temporary fix would address the worst areas until the planned work can take place in the autumn.

 Lifestyle Petition

The recommendation of the Environment and Regeneration Overview and Scrutiny Committee of East Riding of Yorkshire Council was that dropped kerbs with tactile paving would be installed at the junction of Scotts Garth Drive and Grange Crescent preferably in time for the new academic year and that the Walking Bus Routes should be actively promoted.

 Wawne Neighbourhood Plan

The designation of the Wawne Neighbourhood Area, in accordance with the Neighbourhood Planning (General) Regulations 2012 had been approved.

 

41  ITEMS FOR DISCUSSION WITH WARD COUNCILLOR

 Items raised were road noise from A1035 and a request for cycle paths to be swept following the road re-surfacing

 Councillor Pollard reported back regarding the response from Highways to the complaint about car parking on highway land at Routh and about the problem of standing water on the cyclepath adjacent to Hall Farm.

 Councillor Pollard agreed to talk to Highways about marking the road at Routh to prevent cars parking on the end of the cyclepath.

 

42  COMMUNITY SAFETY

 The reports from the police and neighbourhood watch were noted

 

43  PLANNING

 Parish Council Liaison Meeting

Amended guidance on greater flexibility for business premises to change their use had been received. 

 A further update on the progress of the Draft Local Plan had been received but no issues relating to Tickton and Routh had been identified.

 

Planning Decisions

Ref 14/01194 – Erection of two storey extension to rear following demolition of existing conservatory at 41 Scotts Garth Close Tickton HU17 9RQ for Mr and Mrs Hansom

Permission is granted

 

Planning Application

Ref 14/01857 – Erection of a detached garage at the Bungalow 87 Main Street Tickton HU17 9RZ for Mr C Hill

Resolved – If approved the following condition should be imposed:

 

Ref 14/01909 – Erection of single storey extension to side and rear following demolition of existing at 50 Main Street Tickton, HU17 9RZ for Mr & Mrs I Wood

Resolved – If approved the following condition should be imposed:

 

Additionally a comment is made that this plan should not be approved until the concerns of the neighbour regarding the effect on his garage are addressed to his satisfaction with any costs as a consequence being met by the applicant.

Ref 14/01950 – Erection of extension to existing garage at 3 The Beeches Tickton HU17 9RL for Mr Gunderson

Resolved – If approved the following condition should be imposed:

 Additionally a comment is made that the actions identified by the Tree and Landscape Officer should be observed

 

44  FINANCE

Financial Commentary

As the installation of the play equipment was now nearing completion payment of £14,445 plus VAT would soon be required as would all necessary documentation to ensure receipt of the full grant from the Routh Wind Farm Community Fund.  A virement would also be required to fund the total cost to the Parish Council of £10,227.

Resolved – The financial outturn at the end of June is noted.  Approval is given for a virement of £10,227 from the unallocated reserve to fund the total cost of the new equipment whilst maintaining a £10,000 reserve.  The amended budget will reflect the grant of £4218 from Routh Wind Farm Community Fund and its use to part pay for the play equipment.The clerk is authorised to meet any urgent payment prior to the next meeting to include a payment of £17,334 for the play equipment, and any cost associated with salary or expenses of the handyman.  The clerk is also authorised to complete any documentation required Routh Wind Farm Community Fund as soon as appropriate

 

Payments

Tickton Village Hall

Resolved – To pay £10.00 room hire.

Mr I Brice

Resolved – To pay £162.20 monthly salary and £46.84 re-imbursement for consumables

ERNLCCA

Resolved – To pay £48.00 for training

 

Payments made under Financial Regulations 6(d) and 7(b):

 York Survey Supplies

Payment of £25.45 for spray paint was noted.

 

45  MEMORANDUM OF AGREEMENT 2014 – 5 WITH AFC TICKTON

 The draft memorandum of agreement and schedule with AFC Tickton for the coming year and the request from an Under 16 team to use the field on was considered. 

Resolved – The memorandum of agreement is approved and duly signed.  Arrangements are now to be made for AFC Tickton to sign before the start of the season.  The request from the under 16 team is turned down.

 

 46  HALL FARM AFFORESTATION AND DEFORESTATION PROPOSALS

 The Forestry Commission were considering proposals for deforestation of a 15 year old Poplar plantation at Hall Farm Routh to allow conversion to open wetland

Resolved – The Parish Council fully support the replanting proposal in recognition of the loss of woodland and request that when open wetland should be a resource that is opened up to the public.

 

47  YORSWITCH

An offer had been received from the promotions co-ordinator to attend local meetings to promote East Riding of Yorkshire Council’s scheme which aims to help local businesses and residents to get cheaper gas, electricity and heating oil.

Resolved – Attendance at a Parish Council Meeting is not required

 

48  DOGGER BANK CREYKE BECK STATEMENT OF COMMON GROUND BETWEEN FOREWIND AND TICKTON AND ROUTH PARISH COUNCIL

The examining body of this development  – the Planning Inspectorate –  have requested that Forewind and each Parish Council along the route of the cable route, which includes Tickton and Routh Parish Council, complete a Statement of Common Ground to demonstrate that agreement has been reached over the impact on:-

A draft statement was considered

Resolved – The Statement is signed

 

49  MOTIONS PROPOSED BY COUNCILLORS

Councillor Lenton proposed the following motion:

‘That the PC considers purchasing a litter bin for Routh’     

 Resolved – The motion is approved

 

There being no further business the meeting closed at 9.15pm. The next ordinary meeting of the Parish Council was scheduled for 15 September 2014.