21 July 2014
Minutes of the Ordinary Meeting of Tickton and Routh Parish Council held in Tickton Village Hall, on Monday 21 July 2014
Present:
Councillor Sinkler (in the Chair)
Councillors Caley, Hardy, Morris, Oliver, A Walker, Webster, Wells
Apologies:
Councillors Dobson, Lenton, N Walker
Absent:
No-one
In Attendance:
Ward Councillor Pollard to agenda item 1-6 only (minute 38 – 41 refers)
Mrs Lloyd – Clerk (minute taker)
Public:
There were no members of the public present.
38 DECLARATION OF INTEREST
Councillor Morris declared a non-pecuniary interest in agenda 9b (minutes 43b refers) as a member of the Village Hall Management Committee; Councillor Oliver declared a non-pecuniary interest in agenda 8b (minutes 43b refers) as a member of the Village Hall Management Committee
39 MINUTES
Resolved – The minutes of 16 June 2014 are signed as a true and correct record.
PUBLIC FORUM
No members of the public were present
40 CLERKS REPORT
The clerk updated the council on the following item:
Streetscene Walkabout
The schedule had now been received with additional comments from the area engineer regarding items referred to him from the walkabout. No comments had been received yet regarding items referred to highway and planning enforcement but these items would be followed up.
High Farm
East Riding of Yorkshire Council confirmed that the section 62 agreement was about to be passed to their legal department to be signed off and that work would be scheduled in when appropriate to minimise disruption to users of the A1035.
Wooden Bridge at End of Carr Lane
This had now been replaced and East Riding of Yorkshire Council have been thanked for a job well done.
Replacement Playground Equipment
Playground Equipment and Safety Surfaces had been installed. The problem with the kerbing had been resolved with the sub- contractor redoing them. This delayed the project slightly. The site would be finished and ready for use on Tuesday 22 July 2014.
Tickton Lay By
East Riding of Yorkshire Council had allocated some money to deal with the potholes. A temporary fix would address the worst areas until the planned work can take place in the autumn.
Lifestyle Petition
The recommendation of the Environment and Regeneration Overview and Scrutiny Committee of East Riding of Yorkshire Council was that dropped kerbs with tactile paving would be installed at the junction of Scotts Garth Drive and Grange Crescent preferably in time for the new academic year and that the Walking Bus Routes should be actively promoted.
Wawne Neighbourhood Plan
The designation of the Wawne Neighbourhood Area, in accordance with the Neighbourhood Planning (General) Regulations 2012 had been approved.
41 ITEMS FOR DISCUSSION WITH WARD COUNCILLOR
Items raised were road noise from A1035 and a request for cycle paths to be swept following the road re-surfacing
Councillor Pollard reported back regarding the response from Highways to the complaint about car parking on highway land at Routh and about the problem of standing water on the cyclepath adjacent to Hall Farm.
Councillor Pollard agreed to talk to Highways about marking the road at Routh to prevent cars parking on the end of the cyclepath.
42 COMMUNITY SAFETY
The reports from the police and neighbourhood watch were noted
43 PLANNING
Parish Council Liaison Meeting
Amended guidance on greater flexibility for business premises to change their use had been received.
A further update on the progress of the Draft Local Plan had been received but no issues relating to Tickton and Routh had been identified.
Planning Decisions
Ref 14/01194 – Erection of two storey extension to rear following demolition of existing conservatory at 41 Scotts Garth Close Tickton HU17 9RQ for Mr and Mrs Hansom
Permission is granted
Planning Application
Ref 14/01857 – Erection of a detached garage at the Bungalow 87 Main Street Tickton HU17 9RZ for Mr C Hill
Resolved – If approved the following condition should be imposed:
- As this is an additional building in a flood zone it is imperative that a condition is imposed regarding the use of propriety porous or permeable materials for all exterior hard surfacing and that plans should be put in place to better mitigate all surface water run off as this land does not soak away.
Ref 14/01909 – Erection of single storey extension to side and rear following demolition of existing at 50 Main Street Tickton, HU17 9RZ for Mr & Mrs I Wood
Resolved – If approved the following condition should be imposed:
- As this is an additional building with a massive roof area in a flood zone it is imperative that an urban drainage system is installed to mitigate the extra flow
- All exterior hard surfacing must be of propriety porous or permeable type to reduce surface water runoff
Additionally a comment is made that this plan should not be approved until the concerns of the neighbour regarding the effect on his garage are addressed to his satisfaction with any costs as a consequence being met by the applicant.
Ref 14/01950 – Erection of extension to existing garage at 3 The Beeches Tickton HU17 9RL for Mr Gunderson
Resolved – If approved the following condition should be imposed:
- All exterior hard surfacing must be of propriety porous or permeable type to reduce surface water runoff
Additionally a comment is made that the actions identified by the Tree and Landscape Officer should be observed
44 FINANCE
Financial Commentary
As the installation of the play equipment was now nearing completion payment of £14,445 plus VAT would soon be required as would all necessary documentation to ensure receipt of the full grant from the Routh Wind Farm Community Fund. A virement would also be required to fund the total cost to the Parish Council of £10,227.
Resolved – The financial outturn at the end of June is noted. Approval is given for a virement of £10,227 from the unallocated reserve to fund the total cost of the new equipment whilst maintaining a £10,000 reserve. The amended budget will reflect the grant of £4218 from Routh Wind Farm Community Fund and its use to part pay for the play equipment.The clerk is authorised to meet any urgent payment prior to the next meeting to include a payment of £17,334 for the play equipment, and any cost associated with salary or expenses of the handyman. The clerk is also authorised to complete any documentation required Routh Wind Farm Community Fund as soon as appropriate
Payments
Tickton Village Hall
Resolved – To pay £10.00 room hire.
Mr I Brice
Resolved – To pay £162.20 monthly salary and £46.84 re-imbursement for consumables
ERNLCCA
Resolved – To pay £48.00 for training
Payments made under Financial Regulations 6(d) and 7(b):
York Survey Supplies
Payment of £25.45 for spray paint was noted.
45 MEMORANDUM OF AGREEMENT 2014 – 5 WITH AFC TICKTON
The draft memorandum of agreement and schedule with AFC Tickton for the coming year and the request from an Under 16 team to use the field on was considered.
Resolved – The memorandum of agreement is approved and duly signed. Arrangements are now to be made for AFC Tickton to sign before the start of the season. The request from the under 16 team is turned down.
46 HALL FARM AFFORESTATION AND DEFORESTATION PROPOSALS
The Forestry Commission were considering proposals for deforestation of a 15 year old Poplar plantation at Hall Farm Routh to allow conversion to open wetland
Resolved – The Parish Council fully support the replanting proposal in recognition of the loss of woodland and request that when open wetland should be a resource that is opened up to the public.
47 YORSWITCH
An offer had been received from the promotions co-ordinator to attend local meetings to promote East Riding of Yorkshire Council’s scheme which aims to help local businesses and residents to get cheaper gas, electricity and heating oil.
Resolved – Attendance at a Parish Council Meeting is not required
48 DOGGER BANK CREYKE BECK STATEMENT OF COMMON GROUND BETWEEN FOREWIND AND TICKTON AND ROUTH PARISH COUNCIL
The examining body of this development – the Planning Inspectorate – have requested that Forewind and each Parish Council along the route of the cable route, which includes Tickton and Routh Parish Council, complete a Statement of Common Ground to demonstrate that agreement has been reached over the impact on:-
- Landscape and visual effects
- Air Quality
- Noise and Vibration
- Health Impacts
- Electromagnetic Fields
A draft statement was considered
Resolved – The Statement is signed
49 MOTIONS PROPOSED BY COUNCILLORS
Councillor Lenton proposed the following motion:
‘That the PC considers purchasing a litter bin for Routh’
Resolved – The motion is approved
There being no further business the meeting closed at 9.15pm. The next ordinary meeting of the Parish Council was scheduled for 15 September 2014.