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9 December 2013

Minutes of the Ordinary Meeting of Tickton and Routh Parish Council held in Tickton Village Hall, on Monday 9 December 2013

 

Present:                   

Councillor Sinkler (in the Chair)

Councillors Caley, Dobson, Hardy, Morris, Oliver, A Walker, N Walker, Webster, Wells

                                   

In Attendance:       

Mrs Lloyd – Clerk (minute taker)

Ward Councillor Bradley Birmingham to agenda items to 7 (minute 99 refers)

 

Public:                      

There were four members of the public present.

 

 

 

95       DECLARATION OF INTEREST

 

Councillor Morris declared a non-pecuniary interest in agenda items 9b (minute 101b refers) as Chairman of the Village Hall Management Committee; Councillor Oliver declared a non-pecuniary interest in agenda 9b (minute 101b refers) as a member of the Village Hall Management Committee

 

 

PUBLIC FORUM

 

Three members of the public raised their concerns regarding what they believed were the implications if two recent planning application were given approval by East Riding of Yorkshire Council.  They had all put in objections to the applications.  They had all been involved in disputes with the previous owner over noise from the site, commercial activity on the site, and property boundaries.  They were apprehensive that approval of these applications would mean resumption of the use of the site for intensive commercial activity which would again affect their quality of life.

 

 

96       MINUTES

 

Resolved – The minutes of 19 November 2013 are signed as a true and correct record.

 

 

97       CLERKS REPORT

 

The clerk updated the council on the following items:

 

Planning Applications 13/03302 and 13/03303

A further form had been received that amended the name of the property to exclude the description lorry park.  Concern had been raised with ERYC regarding the misrepresentation of our responses on the Public Access site which stated that we approved both applications.  A response had been received that stated the entries would be corrected and staff would be asked to take more care.

 

Safety on A1035

East Riding had acknowledged the support of the parish council for an extension of the 50mph speed limit on the A1035 but had declined the request to make permanent the 40mph temporary limit over the River Hull. 

 

Community Payback

The Scheme outlined at the last meeting has been logged but due to a larger than normal number of requests would not begin for a while.

 

Bus Shelter and Grant Application

The grant application had gone in but an approved equality policy and an approved health and safety policy were essentials requirements.  The chosen contractor had been informed and was now aware of the situation regarding the loan.  The contractor will meet with the clerk and a representative of East Riding of Yorkshire Council on Friday to confirm positioning.  The re-positioning of the stop sign and the road lining would also be discussed

 

Red and Green Cottages

An application had been received by the Planning Department for outline planning permission to develop this site, but due to issues arising this was not yet valid. When all the issues were sorted out the Parish Council will be consulted on the contents of the application.

 

Kinetic Planning Application

Enforcement have contacted Kinetic’s agent and he has confirmed that the conditions of the planning application to seal the gate will be put into effect immediately.

 

 

98       ITEMS FOR DISCUSSION WITH WARD COUNCILLOR

 

The ward councillor was asked to follow up on the order for a litter bin for Hull Bridge Road and the lack of progress on the entrance to High Farm.  The problems with the recording of responses to planning applications and the lack of documentation in recent applications was raised as was concern that highways had failed to make any response to planning applications 13/03302 and 13/03303.  A request was also made for parking enforcement to patrol the area around the school at drop off and pick up times.

 

 

99       COMMUNITY SAFETY

 

The reports from the police and neighbourhood watch were noted.

 

 

PLANNING  

 

Planning Applications

 

Ref 13/03456/PLF – Erection of two storey extension to side at Ryecote House Main Road Routh East Riding of Yorkshire HU17 9SL for Mr Peter Burgess.

 

Resolved – An objection is raised based on material considerations and insufficient detail about flood risk mitigation. 

 

Contra to Policy D10 of Beverley Borough Plan the planned extension is not sympathetic to the character and appearance of the existing dwelling and surrounding properties in terms of scale, character, material and design.  According to the Beverley Borough Plan the siting, design and appearance of development in open countryside are crucial considerations, especially where the development is part of a small group of houses or part of a ribbon development.  This design as represented has an overbearing frontage. 

 

A question mark is also raised about the veracity of the plans as the existing drawing and the proposed drawing seem to present a false impression of the frontage particularly in relation to the position of the old workshop and a subsequent extension.

 

Concerns are raised about the lack of a design and access statement and a flood risk assessment.  This proposed development would increase the flood risk in the area and is in close proximity to areas that have previously flooded.  No details are given of how this would be mitigated.

 

However if this application is approved the following conditions should be imposed

 

 

Due to lack of the appropriate documentation and due to the effect this extension would have on the visual amenity of this locality this application should be referred to committee if the planning officer is recommending approval of this application

 

 

100    FINANCE

 

Financial Statement

The financial report to end of November was presented to the Parish Council and the forecast year end expenditure was noted.

Resolved – The virement of £500 from ‘Land Sale at Routh’; £109 underspending on the ‘Memorial Event’ and £ 1727 from the ‘Community Fund’ is approved to part fund the Bus Shelter’.

 

Payments

Tickton Village Hall

As no account had been received for room hire in November to date the clerk would pay this under delegated authority before the next meeting.

Mr Brice

As no account had been received to date the clerk would pay the salary and any expenses for Mr Brice under delegated authority before the next meeting.

 

Mrs Lloyd

Resolved – To pay £964.00 salary.

 

HMRC

The amount owed has not yet been calculated but the clerk would pay PAYE owing under delegated authority before the next meeting.

 

MKM Building Supplies

Resolved – To pay £63.40 for maintenance consumables.

 

Agenda items 12 (minute 104 refers) and agenda item 14 (minute 106 refers) were considered before the next item in case they had a budget implication.

 

 

Precept Planning

 

Notification of the tax base and confirmation that no council tax support funding would be available for Tickton and Routh Parish Council had been received.

 

A budget forecast for the year 2014/5 was considered and the implications of various combinations of budget; precept; Band D property rate and unallocated reserve were discussed.  

 

Resolved – A provisional budget of £39,604 was set for 2014/5, with final figures to be confirmed in March 2014.  This would be financed by demanding a precept of £25,160 with the balance being funded from reserves.  The implication of this decrease in the precept from its current level of £ 26,332.21 (which includes the £ 1632.21 council support funding which is no longer being paid by East Riding of Yorkshire Council) means the maintenance of the rate for Band D properties at £40.31 for another year.

 

The Chairman and clerk are requested to complete the local precept demand form on behalf of the Parish Council

 

 

101    EQUALITY POLICY

 

The draft policy supplied by East Riding of Yorkshire Council was discussed and a number of amendments suggested to make the policy more appropriate to this parish council.  A paragraph was also added to reflect the principle of proportionality as allowed by the Public Sector Equality Duty.

 

Resolved – The policy with amendments (now listed as v1.2) is approved.

 

102    HEALTH AND SAFETY POLICY

 

The draft policy was discussed.

 

Resolved – The policy (now listed as v1) is approved.

 

 

103    WILD FLOWER VERGES IN TICKTON

 

Consideration was given to the siting of a wild flower meadow or bank at both entrances to Tickton village and at sites to be determined in Routh and Weel.

 

Resolved – This is approved in principle subject to:

All information, including the outcome of the consultation and the preferred sites should be brought to the next meeting for approval to proceed.

 

 

104    REVIEW OF CODE OF CONDUCT

 

A paper from Matthew Buckley was considered that allowed Parish Councils to re-introduce prejudicial interests into their Code of Conduct. There was no legal requirement for this change and East Riding of Yorkshire Council would not be amending their Code.

 

Resolved – No amendment for prejudicial interests is required.

 

 

105   WEEL PLANTING SCHEME

 

The proposal was discussed and a number of issues with the scheme were identified, specifically ownership of the proposed plots, the need to maintain access via these plots, and the minimum number of trees required by the scheme.

 

Resolved – This scheme will not be taken forward at this time.

 

 

There being no further business the meeting closed at 9.50pm. The next ordinary meeting was scheduled for 20 January 2014.